Department of Transportation/Substance Abuse Professional Evaluations
Do you have an employee or applicant who has failed a drug or alcohol test?
The Federal Department of Transportation (DOT) regulations require an evaluation by a Substance Abuse Professional (SAP) before an employee can return to a safety sensitive job when the employee has tested positive for drugs and/or alcohol. The evaluation is required to determine the nature and extent of the person's alcohol and/or substance use and to assist in obtaining treatment and/or education.
The DOT rule 49 CFR- Part 40 describes required procedures for conducting workplace drug and alcohol testing for the Federally regulated transportation industry. DOT regulations state that all employers must provide their employees with contact information for a SAP.
Jamika Troy is a Licensed Professional Counselor (LPC) in the state of Georgia, a National Board Certified Counselor (NCC), a Master's Addiction Counselor (MAC) and a qualified Substance Abuse Professional (SAP) who has met the Department Of Transportation (DOT) guidelines to perform SAP evaluations.
If you are in a safety-sensitive position that falls under the jurisdiction of the DOT and you have received a violation due to a positive alcohol or drug test, you will be required to complete the SAP evaluation process in order for you to be reconsidered for safety-sensitive assignment.
Violations arise from positive alcohol or drug tests from pre-employment, post-accident, random testing, reasonable suspicion circumstances, return-to-duty processes and follow-up testing situations. The following Modals are under the jurisdiction of the DOT Federal Guidelines. FMCSA (Federal Motor Carriers Safety Administration), FRA (Federal Railroad Administration), FTA (Federal Transit Administration), FAA (Federal Aviation Administration), RSPA (Research and Special Programs) and USCG (U. S. Coast Guard).
The SAP is qualified by 1. Holding certain credentials which indicate they have sufficient training or education to provide such evaluations. 2. Attending a training on DOT rules which has been approved by the Department of Transportation, and 3. Passing a qualifying exam. Jamika Troy is a qualified SAP and has met DOT guidelines.
The SAP evaluation consists of the following:
- A face-to-face clinical evaluation with standardized testing to determine the level of assistance needed to resolve the alcohol and/or drug associated problems.The standardized test include the Substance Abuse Subtle Screening Inventory (SASSI), the Michigan Alcohol Screening Test (MAST) and the Drug Abuse Screening Test (DAST).
- Consultation with the Medical Review Officer (MRO).
- Recommendations and referrals to appropriate treatment/education programs. The DOT rules require a recommendation for some level of substance abuse education or treatment for each case.
- An initial report provided to the employer specifying the recommendations.
- Ongoing monitoring of compliance with SAP recommendations.
- A face-to-face follow-up evaluation to determine if the employee has fully and successfully complied with the initial evaluation and recommended course of treatment and/or education.
- A final report provided to the employer containing follow-up drug and/or alcohol testing plan and aftercare plan.
The length of time required to complete the process varies based on the clinical need and can not be determined or discussed prior to the actual SAP evaluation. The length of time is strictly clinically based. The DOT prohibits factors of financial status or return-to-work needs affecting SAP evaluation outcomes. This is strictly a public safety issue.
Company Information/Procedures for SOT/SAP Evaluations:
As an employer, you are required by law to provide your employee or prospective employee with the name and contact information of a SAP evaluator. You are not required by law to pay for the evaluation but you may if you choose.
If you refer an employee or prospective employee, the SAP will need the following information from you during your initial phone call:
- Your name, title, company name, address and phone number.
- Type of DOT Modality (i.e., FMCSA, FRA, FTA, RSPS or USCG)
- Employee name, address, phone number, social security number and date of birth.
- Violation and date of violation
- Current employment status of employee.
- Name of Designated Employee Representative ("DER").
- Who is responsible for payment (the employer or the employee)
When an employee test positive for drugs and/or alcohol the employer or the employee can contact Jamika at 678-826-9114 to schedule an initial appointment.
SAP services are currently offered on a fee for service schedule. The fee for each SAP evaluation is $500.00. This includes the evaluation, referral to treatment and/or education, case management and a follow up evaluation. Your employer may cover SAP services under their Employee Assistance Program (EAP). Typically, SAP services are not reimbursed under health care insurance. It is the employee responsibility to confirm coverage and benefits prior to initiating services. 20% ($100) of the total cost ($500) is required to schedule the initial appointment. If the employee keeps the initial appointment, the $100 will be used towards the total cost of the evaluation. The remaining $400 is due when the employee attends the initial appointment. If the employee fails to keep the initial appointment the $100 is nonrefundable.
Once the employee begins the process with one SAP, he/she must stay with that SAP throughout the process.
Jamika schedules most SAP evaluations within three (3) working days from the time she is notified of the positive screen. Initial evaluations are completed within 2 hours.